Full Fleet Administration

Keep these assets working for you!

Managing a fleet of rail equipment is a challenging task filled with accounting functions, detailed mechanical specifications, endless government regulatory requirements and strict data standards to navigate, all of which are necessary to keep these expensive assets working for you. 


With our expertise and powerful software tools, QTS can help supply chain and logistics personnel manage their fleets efficiently and cost effectively today and into the future.
 
TFM- TRACKING & FLEET MANAGER 
Comprehensive Fleet Management Software
 
  • Car History
  • Assignment Data
  • Mechanical Data
  • Latest Car Location Messages
  • Lease Accounting Codes
  • Maintenance Accounting Codes
  • Repair History
  • Test & Inspection Data
  • Electronic Car File (Pictures & Forms)
  • Car Specification Data
  • User Defined Fields
  • Lease Data
  • Mileage Data
  • Preventive Maintenance Data
  • WILD Collection (KIPS Readings)
  • GPS Data
  • Project Data
  • System Notifications (High WILD, Lease Expirations, Car Additions, Retirements, Deactivations, Testing Due, etc.)
  • Maintenance Alerts
  • Ad hoc Reporting
  • Electronic Imports & Updates  (Car History & Specs, AAR 500 byte Repair Files & AAR 500 byte Mileage Files, Lessor Rent & Mileage Files, Contract Shop Repair Files, & Testing Updates)
 
MAINTENANCE SERVICES
  • Maintenance Scheduling
  • Shop Coordination/Disposition
  • Shop Selection
  • Estimate Review & Approval
  • Shop Activity Report
  • Repair Bill Audits RR  to AAR Price Master (Pre-audit & Post Audit)
  • Repair Bill Audits Contract Shop Labor & Material
  • CBA Management
  • Project Management
  • Shop Bid Coordination
  •  Review and Updating of Maintenance Records, Test Forms, Inspections Forms, and AAR Required Documentation
  • Special Project Bid Coordination
  • Mobile Crew Callout
  • Emergency Response (Only as Support)

WRECK MANAGEMENT SERVICES

  • Agent for DDCT
  • Manage DV & Shop Movement/Dispo
  • Coordinate JIC
  • Wreck Settlement
  • Handling of Invoicing & AAR Billing
  • Handling of Disputes
  • Inspection Coordination

 FLEET ADMINISTRATION SERVICES

  • Mass Updates
  • Car Data Imports
  • Manage New Car Additions
  • Manage Car Retirements
  • Manage Shop Logs
  • Coordinate & Report All OTMA types
  • Lease Administration (leases, Riders, Terms, Amortization)
  • Audit Shop Abatement
  • Lease Rental Audit
  • Ad Valorem Tax Reporting
  • OT-5 Submissions
  • Data Management
  • Mechanical Updates
  • Testing & Inspection Updates
  • Report Distribution
  • Vendor Disputes
  • UMLER Management
  • EHMS
  • Findus.Rail Agent
  • Early Warnings
  • Maintenance Advisories
  • RailInc Systems Administration (User Permissions)
  • TCID Maintenance (Tank Car Integrity Database)
  • ORER Management

FLEET ACCOUNTING

  •  Invoice Log
  • Rent Accounting
  • Rent Payment Process
  • Mileage Credit Accounting
  • Mileage Credit Payment & Credit Process
  • Maintenance Accounting
  • Maintenance Payment Process
  • Overhead Accounting
  • Asset Depreciation Accounting
  • Vendor Maintenance
  • End of Month Allocation (SAP File)
  • Accounting Reports
  • ISO Accounting
  • ISO Invoice Payment Processing

MILEAGE AUDITING

  • Mileage Credit Auditing
  • Tank Car Mileage Equalization Auditing
  • Mileage Dispute Handling
  • Mileage Reporting

AD VALOREM TAX REPORTING

  • Annual Mileage Reports
  • Annual State Mileage Reports
  • Shop Time Reports
  • UMLER Additions/Deletions
  • Original Cost
  • Asset Reports

MAINTENANCE ANALYSIS

  • Benchmarking
  • Top Expenses by AAR & NITL Job Code
  • Top Expenses by Group
  • All Expenses by AAR & NITL Job Code
  • All Expenses by Group (with Chart)
  • Budget Planning

 STRATEGIC PLANNING

  • FAST- Fleet Analytical Sizing Tool
  • Fleet Model Baseline
  • Fleet Model Forecast (Multiple Years)
  • Fleet Model Exploration (Explore Possibilities)
  • Maintenance Buffer
  • Seasonality Allowance
  • Shipment Trends
  • Layover Analysis
  • Transit Analysis
  • Repair Trends
  • Lease Trends

ENGINEERING SERVICES

  • Engineering & Design 
  • Railcar Modifications – Upgrades 
  • Regulatory Compliance 
  • Resource for Regulatory Compliance AAR Circulars
  • Training 
  • Customized in-plant training programs for regulatory compliance 
  • Operations 
  • Railcar Maintenance and Qualification Manuals 
  • Preventive Maintenance Analysis and repair instructions
  • Inspections Services 
  • Inspection services for in service cars 
  • Lease returns
  • New Car Inspection
  • Coating & Lining Inspection
  • Railroad damage 
  • Shop Health, Safety, & Environmental audits 
  • Failure analysis
  • OTMA Root Cause Analysis 
  • Operational worthiness 
  • Project Management
  • QTS will provide project management services for any maintenance initiative
  • As additional engineering support or services are required,  QTS will provide project management

 

 

“QTS also does an excellent job digging into issues with ETA’s to report back on what is causing the delays with the railcars. By providing updates on critical railcars, QTS has helped (us) prevent shutting down tissue machines.”